Accounting Specialist

Position Available: Accounting Specialist

Why Church Farm School?

When you join our team, you join a dynamic group of educators all centered around our unique founding mission – to prepare a diverse group of young men of ability and character to lead productive and fulfilling lives. Founded in 1918, Church Farm School is an independent boarding and day high school for approximately 140 boys – 95% of whom are young men of color - in the Episcopal tradition. Located in Exton, PA, Church Farm School seeks to make our college preparatory education financially accessible to all families. Additional information can be found at www.gocfs.net.

Church Farm School offers a competitive salary and benefits package including medical insurance, dental insurance, life insurance, time off including school breaks, 401(k) plan as well as meals during the school year. Our beautiful 150-acre campus affords our community the opportunity to access the Chester Valley Trail as well as utilize our on-site workout facilities. Church Farm School welcomes and celebrates diversity and is committed to creating an inclusive environment for all employees.

 Position Summary

The Accounting Specialist is responsible for the timely and accurate recording and paying of the school’s accounts payable invoices, managing all aspects of student billing accounts as well as purchasing supplies and materials for the school. This role requires attention to detail, a high level of organization and the ability to work with administrators, faculty, staff, vendors, students and their families. This position reports to the Assistant Director of Finance and is a 12-month, non-exempt position.

Position Responsibilities

• Responsible for managing the Accounts Payable operations, ensuring timely and accurate payment of invoices. This may include, but is not limited to, establishing vendor accounts, verifying invoices for accuracy, entering invoices into the Accounts Payable system, ensuring proper General Ledger coding, routing for the appropriate approvals, preparing payments in a timely manner, maintaining Accounts Payable filing system and researching and resolving issues related to vendor payments.
• Review any employe-related expense reimbursements to ensure the employee is paid and/or reimbursed in accordance with School Policy.
• Perform purchasing of supplies and materials for the school.
• Process petty cash requests and reconcile petty cash account.
• Responsible for managing all aspects of the student billing accounts, including but not limited to, student set-up; posting of tuition, fees and credits in Blackbaud Tuition; and monitoring and following up on student account payments.
• Prepare school bank deposits.
• Perform monthly bank reconciliation of Church Farm School bank accounts.
• Other duties may include, but are not limited to:
  • Process incoming and outgoing mail.
  • Distribute and record cash to other programs and departments.
  • Distribute student allowances, bus tickets, school supplies, etc.
  • Process payments to sports referees.
  • Provide backup in other departments which may include answering of phones, checking in of visitors and vendors and assisting with various duties.
• Other duties as assigned.

Position Requirements

• Bachelor’s degree in accounting, finance or related discipline, or related discipline or equivalent experience.
• 2-3 years’ experience in an accounting or financial role, preferably in an independent school or nonprofit setting.
• Excellent customer service and interpersonal skills, with proven ability to work with a diverse community.
• Exceptional analytical and organizational skills, with meticulous attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office, including Excel, Word and Microsoft Outlook.
• Experience with accounting systems, preferably Blackbaud Financial Edge NXT.
• Ability to multi-task and work under pressure; flexible in fast-paced environment.
• Ability to work independently, as well as in a team setting.
• Professional work habits and the ability to handle confidential information with discretion.
• Possess cultural competence in working with diverse populations.
• Ability to pass all PA Department of Education required clearances prior to the start of employment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand or sit for prolonged periods of time.
• Ability to utilize a computer with monitor(s) for prolonged periods of time.
• Operate office equipment requiring repetitive hand movement and fine coordination.
• Occasionally stoop, bend, kneel, crouch, reach and twist.
• Lift, carry, push, and/or pull up to 25 pounds of weight.

Church Farm School is an Equal Opportunity Employer. Church Farm School does not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

 POST DATE:   October 3, 2024