Business Manager

Title: Business Manager

Level: Senior Administration Level

Job Type: Full-time, Exempt
Reports To: Head of School

About Hill Top Preparatory School

Located in Bryn Mawr, Pennsylvania, Hill Top Preparatory School provides life-changing experiences for bright and creative students, grades 5-12 and a Post-Grad Year, who struggle to achieve academic and social success due to performance-based learning differences including ADHD, Autism, specific learning disabilities, or anxiety. The school’s curriculum is designed to build a quality of self that includes self-recognition, self-advocacy, self-reliance and self-confidence.

 

Position Description

Hill Top Prep is seeking an outstanding Business Manager to join its Senior Administrative Team – July 1, 2025. The Business Manager will oversee the business and human services operations, ensure compliance with government regulations, and manage all school finances. Excellent communication, analytical and problem-solving skills are required.

 

Responsibilities and Duties:
● Manage all school finances including accounts payable, accounts receivable, bank reconciliations and prepare financial reports
● Financial Management and Reporting Work with Head of School (HOS) and Board of Trustee Finance Committee to create annual budget and long term planning
● Provide timely, relevant and accurate fiscal information
● Be prepared to plan, coordinate, lead, and provide follow-up for finance committee meetings
● Oversee the annual audit process and issuance of the 990 filing

• Oversee and manage all aspects of payroll and staff benefits including evaluating insurances
  ● Manage and track fundraising and revenue stream efforts
  ● Manage financial aid
  ● Oversee school expenditure process
  ● Establish internal controls and procedures
  ● Assist in analysis of current and future programs
  ● Oversee insurance policies and audits for property, workman’s compensation, liability and director’s liability
  
  Regulatory Compliance
  ● Stay informed of regulatory issues as pertains to the school
  ● Ensure policies and practices align to regulatory requirements
  ● Ensure record-keeping complies with regulations
  ● Prepare and file government reports accurately and on time

 

Human Resources

• Supervise part-time Human Services Coordinator
  ● Collaborate with HOS to establish wage and benefit objectives within the approved budget that are equitable and consistent
  ● Continuously update Employee Handbook to align to legislative requirements and policy updates
  ● Manage staff personnel records with HR

 

Expectations

• Maintain confidentiality in all relationships
  ● Support and uphold the policies of the school to families, faculty and the public
  ● Conduct self in manner to promote a positive organizational culture and effective staff relations
  ● Attend school events as required
  ● Handle regular communications with students and families including questions and concerns
  ● Offer assistance to HOS in administrative capacity
  ● Perform other responsibilities as required

 

Qualifications
● Degree in Accounting, Finance, Non-Profit Management, or Business Management/Administration
● Strong financial and accounting expertise
● Ability to identify priorities when developing budgets

• A working knowledge of QuickBooks would be a plus
  ● Strong communication and problem-solving skills
  ● Experience in not-for-profit preferred
  ● Experience in a school environment preferred
  ● Human resources experience is preferred
  ● Respect and appreciation for learning differences
• Clear background check and all PA school clearances

 

Salary/Benefits Pay

• Commensurate with experience

 

Benefits
● Health/Vision/Dental/Short & Long Term Disability/Life Insurance
● Employer contribution to TIAA Cref Retirement Program
● Generous Sick/Personal and Vacation time

How to Apply
● Email the following to Human Resources at: [email protected]

○ Resume

○ Cover letter expressing interest in the position
○ Three professional references

• No phone calls will be accepted

 

 

Equal Opportunity

Hill Top Preparatory School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.