Enrollment Administrative Assistant

Westtown School seeks an experienced Administrative Assistant to join the Enrollment Team. The Administrative Assistant is responsible for maintaining efficient systems and a warm, welcoming environment in support of strategic enrollment goals. This is a full-time, 12-month position. From mid-May to mid-September, this position is the sole clerical support person for the Enrollment Team.

Westtown School is an independent, Quaker co-educational, pre-K to 12, college-preparatory day and boarding school located in suburban West Chester, PA, approximately 30 miles from Philadelphia. On a beautiful 600-acre campus, Westtown offers facilities where our committed faculty and staff inspire and prepare our students to be stewards and leaders of a better world.

Essential Responsibilities

• Deliver outstanding, prompt and responsive customer service to prospective families and admission partners via email, on the phone and in person.
• Process inquiries and applications. Facilitate student progress through the admission process by entering data into and running reports from admission databases.
• Organize the logistics of Westtown admission events and meetings, which will require working occasional evenings and weekends.
• Coordinate the smooth operation of admission office systems, including but not limited to: the admission team calendar; inventory of supplies, gifts and printed materials; the admission office space; and the departmental budget.
• Support the entire enrollment team with general office duties and clerical tasks.
• Serve as back-up to the Enrollment Data Manager.

Preference will be given to candidates with a Bachelor's degree and 1–3 years of relevant professional experience in an independent school or college admissions office. The ideal candidate will be collaborative, detail-oriented, and bring a proven ability to:

• Consistently deliver accurate, high-quality work through strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
• Communicate with warmth, clarity, and professionalism—both verbally and in writing—with a wide range of constituents.
• Navigate database systems and Google Workspace tools with proficiency and confidence.
• Maintain a positive attitude, a sense of humor, and flexibility while thriving in a dynamic, fast-paced office environment.
• Actively support and contribute to a diverse and inclusive school community through cultural competence, a commitment to social justice, and respect for all voices.
• Demonstrate a strong alignment with the mission of Westtown School and its core Quaker values.

For additional information about Westtown School and to explore current career opportunities, 

please visit our website westtown.edu/careers. Interested applicants can apply online by submitting their resume, cover letter, and three professional references directly to the specific job posting on the staff employment portal.