Posted: Nov 4, 2025

Advancement Database Manager

Academy of Notre Dame de Namur - Villanova, PA
Full-time
Application Deadline: Dec 31, 2025
Education
The Academy of Notre Dame de Namur, an independent Catholic school for girls located in Villanova, Pennsylvania, is seeking a highly organized and detail-oriented Advancement Database Manager to support the daily operations of the Office of Institutional Advancement. This individual will play a vital behind-the-scenes role in ensuring accurate records, smooth workflow execution, and exceptional donor stewardship. The position is 12 months, full-time, and on-site.
 
Key Elements:
  • Maintain and update constituent records within the CRM database (Veracross or comparable platform).
  • Record biographical updates such as address changes, alumnae milestones, and other key donor information.
  • Accurately process and acknowledge all gifts, pledges, and payments in accordance with established timelines and maintain electronic filing of all correspondence.
  • Manage the corporate matching gift program, serving as the liaison between donors and corporations while maintaining accurate matching records.
  • Produce pledge reminders for capital and annual giving campaigns.
  • Collaborate with the Business Office on monthly and year-end reconciliation to ensure alignment between gift and financial records.
  • Assist with the annual audit by preparing and gathering required documentation and reports.
  • Oversee the preparation of Report of Gifts listings and support related publications.
  • Create database queries and generate reports on a regular basis.
  • Generate mailing lists, reports, and data exports to support fundraising, events, and stewardship activities.
  • Support Advancement events,  including preparation of name tags and attendance lists.
  • Maintain the overall quality and integrity of the development database
  • Support operational initiatives to improve Advancement systems, workflows, and data processes.
  • Other duties as assigned.
Qualifications:
  • Bachelor’s degree or equivalent professional experience.
  • Experience in data entry, database administration, advancement services, or nonprofit operations.
  • Proficiency with Veracross (or similar CRM), Microsoft Excel, Word, and Google Workspace.
  • Exceptional attention to detail and commitment to data accuracy.
  • Strong organizational and time management skills.
  • Ability to manage routine work with consistency and care.
  • Professional communication skills and the ability to collaborate across departments.
  • Willingness to assist with occasional evening or weekend school events
Candidates at various levels of experience who possess a growth mindset and interest in Advancement operations are encouraged to apply.
 
About the Academy of Notre Dame de Namur
  • Competitive salary and benefits.
  • Time off aligned with the academic calendar.
  • Complimentary lunch during the school year.
  • Access to campus fitness facilities.
  • A supportive, mission-centered workplace culture.
All Notre Dame employees are expected to:
  • Be student-centered and mission-aligned.
  • Embody professionalism, optimism, and collaboration.
  • Champion the school's values of inclusion and belonging, Catholic identity, and community.
  • Demonstrate a commitment to continuous learning and growth.
Interested candidates should send a resume and cover letter to Trish Kyle at [email protected].

Application deadline: Until filled
Position Start Date: January 2026