Business Office Coordinator

About The Meadowbrook School

The Meadowbrook School is a nurturing, independent day school for children in preschool through sixth grade. We are intentionally elementary, deeply relational, and committed to joyful learning, strong academics, and a close-knit community. Our small size allows us to know our families well, collaborate closely as a team, and ensure that every member of our community truly matters.

Position Overview

The Meadowbrook School is seeking a highly organized, dependable, and collaborative Business Office Coordinator to manage the school’s daily financial and business office operations. This is a full-time, on-site role that works closely with the Head of School and plays a central part in maintaining accurate financial systems, supporting school operations, and ensuring responsible stewardship of school resources.

The ideal candidate is detail-oriented, trustworthy, proactive, and comfortable managing end-to-end financial workflows in a small, mission-driven school environment.

Key Responsibilities

Financial & Business Operations

• Manage accounts payable and receivable using Sage Desktop

• Maintain and reconcile the general ledger

• Reconcile bank and credit card statements

• Support payroll processing and related reporting

• Track, code, and verify all income and expenditures

• Maintain organized and accurate financial records

Tuition & Family Billing

• Oversee tuition billing, payment posting, and account monitoring

• Maintain family financial records with professionalism and discretion

• Communicate with families regarding accounts in a respectful, confidential manner

• Support payment plans in coordination with school leadership

Reporting, Budgeting & Compliance

• Prepare regular financial reports and summaries for the Head of School

• Support annual budgeting, audit preparation, and year-end close

• Assist with EITC/OSTC and other school-related financial programs

• Ensure compliance with school policies and internal controls

Collaboration & Confidentiality

• Serve as a trusted partner to the administrative team

• Communicate proactively about financial matters and timelines

• Maintain strict confidentiality regarding school and family information

Qualifications & Experience

• Prior experience in bookkeeping, accounting, or business office operations

• Experience using Sage Desktop strongly preferred (training available)

• Strong attention to detail, organization, and accuracy

• Ability to work independently while collaborating closely with leadership

• High degree of integrity, discretion, and professionalism

• Strong communication and interpersonal skills

• School or nonprofit experience preferred, but not required

What We Offer

• A stable, full-time position within a supportive school community

• Meaningful work tied directly to the mission and life of the school

• Close collaboration with school leadership and decision-making

• Competitive compensation commensurate with experience

• Benefits package consistent with full-time school staff

• Opportunity to grow and take on additional responsibility over time