Enrollment Administrative Assistant

Enrollment Administrative Assistant 

Westtown School seeks an experienced Administrative Assistant to join the Enrollment Team. The Enrollment Administrative Assistant is responsible for maintaining efficient systems and fostering a warm, welcoming environment in the Admissions Office in support of the school’s strategic enrollment goals. From mid-May to mid-September, this position is the sole clerical support person for the Enrollment Team. This is a full-time, 12-month position.

Westtown School is an independent, Quaker pre-K to 12, college-preparatory day and boarding school located in suburban West Chester, PA, approximately 30 miles from Philadelphia. On a beautiful 600-acre campus, Westtown offers facilities where our committed faculty and staff inspire and prepare our students to be stewards and leaders of a better world. 

Essential Responsibilities

• Deliver exceptional, timely, and responsive customer service to prospective families, community members, and admission partners via email, phone, and in person.
• Manage inquiries and application processing; support applicants’ progression through the admission process by maintaining accurate data and generating reports from multiple admission databases.
• Plan and coordinate logistics for Westtown admission events and meetings, including occasional evening and weekend responsibilities.
• Oversee the daily operations of the admission office, including management of the team calendar, inventory of supplies and materials, organization of the office space, and monitoring of the departmental budget.
• Provide comprehensive administrative and clerical support to the enrollment team to ensure efficient office operations.
• Serve as a backup to the Enrollment Data Manager, ensuring continuity in data management and reporting functions.

Qualifications 

• Some college, preference will be given to candidates with a bachelor's degree
• 1–3 years of relevant professional experience, preference will be given to candidates with experience in an independent school or college admissions office. 
• Must be collaborative, detail-oriented, and bring a proven ability to consistently deliver accurate, high-quality work through strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. 
• Communicate with warmth, clarity, and professionalism—both verbally and in writing—with a wide range of constituents. 
• Navigate database systems and Google Workspace tools with proficiency and confidence. 
• Maintain a positive attitude, a sense of humor, and flexibility while thriving in a dynamic, fast-paced office environment. 
• Actively support and contribute to a diverse and inclusive school community through cultural competence, a commitment to social justice, and respect for all voices. 
• Demonstrate a strong alignment with the mission of Westtown School and its core Quaker values. 

For additional information about Westtown School and to explore current career opportunities, please visit our website westtown.edu/careers. To apply, please submit a resume, cover letter, and three professional references via the specific job posting on our staff employment portal