Business Manager

YSC Academy

Business Manager

Job Description

Overview

The Business Manager is responsible for supporting the school’s various financial and administrative functions, including financial management, accounting, budgeting, planning, human resources, compliance, risk management, and administrative systems.

Qualifications

• At least 5 years of previous experience in school business management.
• Degree in accounting, finance, business administration, or a related field.
• CPA license is required.
• Excellent analytical, organizational, and communication skills.
• Demonstrated experience with the role’s key responsibilities as provided in this job description.

Business Terms

• Position is full-time, 12-month, and at-will
• Starting salary range of $70,000-$80,000
• Eligible for health benefits and 401k retirement plan
• On-site in Chester, Pennsylvania

Key Responsibilities

Financial Management and Accounting

• Participate in all aspects of financial operations, including budgeting, accounting, payroll, purchasing, and reporting.
• Ensure compliance with GAAP and all federal, state, and local regulations.
• Prepare and present monthly financial statements, operating reports, and projections.
• Prepare and record bank deposits.
• Record all credit card transactions and ensure that the books accurately reflect the business nature of the transactions.
• Manage cash flow, banking relationships, and investments; ensure adequate internal controls and audit readiness.
• Support the annual audit and tax filings, coordinating with external accountants and auditors as required.
• Reconcile and maintain proper documentation of donations and grants.
• Reconcile and maintain proper documentation and reconciliation of tuition revenue.
• Manage all aspects of EITC/OSTC recording and reporting.

Budgeting and Planning

• Process invoices and generate vendor payments.
• Ensure that invoices are received and recorded on a consistent basis.
• Ensure that expenditure descriptions are clear and usable.
• Ensure that appropriate information is obtained from vendors.
• Ensure compliance with policies regarding documentation of approvals.
• Work with staff to properly classify expenditures.  
• Develop and manage the annual operating budget in collaboration with the Executive Chairman, Treasurer, and the Finance Committee.
• Monitor spending and forecast trends to ensure financial sustainability, with the objective that the books and records accurately reflect the school’s activities.

Human Resources and Compliance

• Help onboard new employees promptly and ensure that all forms have been completed and are reflected in the payroll system.
• Process payroll and employee benefits, including health, retirement, and leave programs. 
• Follow up with employees to ensure proper time-off accounting.
• Responsible for retirement funding according to the IRS and best practices.
• Ensure that open enrollment changes are properly calculated and recorded.
• Monitor retirement participation to ensure compliance.
• Provide support with hiring, onboarding, and the implementation of personnel policies.
• Ensure compliance with all relevant employment laws, conduct thorough background checks and clearances, provide comprehensive training, and maintain accurate, up-to-date employment records.
• Maintain appropriate levels of insurance coverage (property, liability, D&O, workers’ compensation, etc.).
• Safeguard confidential information and uphold the school’s core values in all business practices.